Remote access? It’s all about minding your ‘P’s!
by Maria Alonso
No matter whether you're on holiday, on a business trip or working from home, modern remote access technologies have given us all the ability to access our PCs from anywhere, on any device and at any time. Clearly this brings with it huge advantages for business, making workforces more flexible, responsive and productive than ever before. But opening up your company systems to remote access is a decision that shouldn’t be taken lightly and in order to stay safe and efficient companies, those are the five ‘P’s for any company to keep in mind when exploring their remote access options.
Secure networks are vital when accessing company information and data. Check the features and capabilities promoted by security providers and apply permanent encryption, such as the standard protocol, TLS – which is even good enough for online banking. It is also important to integrate a secure authentication procedure to prevent access by third parties. Any desk uses TLS1.2 based encryption, which is also used in online banking. Both ends of a connection are cryptographically verified. This makes it impossible for a stranger to fake your AnyDesk-ID and pretend to be you. So, if you always check the connecting person's AnyDesk-ID, you're on the safe side. Furthermore, you can review the current encryption mode, verification status and client fingerprint
Staff should be made aware of protecting personal passwords and access codes. Many people opt for an easy to remember password, such as a birthday or name of a pet, but for code breakers this is an open door. So for a higher level of security select an individual and long password for each user; or even a slightly modified sentence or phrase. It can also be worthwhile using a password manager, if various passwords have to be remembered. The best way is never to use a word that is related to you. Choose a random word and intersperse it with numbers, symbols, as well as lower and uppercase letters. And finally never share a password with any one.
Working outside the office is pretty easy over the Internet, but this can be susceptible to significant latencies and delays when opening up programmes or files. Often the broadband is blamed for frustratingly slow downloads, but the hold-up can be the fault of the remote-access application itself. So when you are choosing remote desktop software, take into account frame rates, latencies and also the volumes of data transmitted during the connection. Unlike other remote desktop systems, at AnyDesk we wanted to create a software that allows the user to work almost in real-time, and we made it: our application offers a speed of up to 12 milliseconds (invisible to the naked eye), making it the fastest system on the market.
Make sure that the rules allowing staff to work outside of the office are incorporated into company policy, this will protect the company and its employees against any potential legal issues. It may be worth implementing a collective agreement for allowing teleworkers to work from home, so that boundaries are not misconstrued - such as working hours or how company data is used. In fact data protection rules and other regulatory issues should be made clear to all employees whether they are working on site or in the field.
IT departments have to understand that not everyone is a computer expert. So make sure remote desktop applications are simple and clear for everyone to follow and just contain the required features and administration procedures. Only the more advanced or professional users such as IT administrators or specialists should have access to more sophisticated functions.
We believe that a good tool should be for everyone. At home or at the office, AnyDesk can make your day easier. For casual private use, AnyDesk is free. For regular home or office use we offer flexible plans with many useful premium features for private power users and companies. Find out more here: https://anydesk.com/order